Bespoke Event Planning Services

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Bespoke Event Planning Services -

event planning & co-ordination - we will give as much or as little input as you like

Whether you need someone to take care of every detail or simply lend a helping hand along the way, we're here to support you. Our flexible event planning services can be tailored to suit your requirements, giving you complete control over how involved you'd like to be.

From finding the perfect venue and sourcing trusted suppliers to styling, logistics, and on-the-day coordination, we can step in wherever you need us, helping to bring your event together smoothly and successfully.

“We have a wonderful working relationship with William Bartholomew Party Organising stretching back decades. Nothing is too much trouble. Everything is possible and they have a wealth of experience making them our "go to" company for whatever our guests require for their party or wedding. They are a joy to work with.”

The Waterside Inn, Bray

Venue Sourcing

A large, multi-story house in a rural area with illuminated windows, surrounded by trees, vineyards, and a garden with a swimming pool, in a valley during evening or dusk.
Night view of a historic castle illuminated, surrounded by green trees, with a dark sky overhead.

Choosing the right venue is one of the most important parts of planning a successful event. Whether you're looking for a beautiful wedding venue, a stylish space for a private celebration, or a professional setting for a corporate event, we can help you find the perfect location. Whether that be a beautiful English country house or a Tuscan Villa, a Palace or Palazzo

We'll take the time to understand your vision, requirements, and budget before carefully sourcing and shortlisting suitable venues, saving you valuable time and effort. Our service is completely flexible, so whether you simply need help finding the ideal venue or would like additional planning support, we can provide as much or as little assistance as you need.

A building with a large domed roof illuminated in pink, purple, and orange lights at night. The architecture features arched windows and decorative elements, with silhouettes of people in front.
The facade of a large cathedral illuminated with colorful lights, predominantly blue and purple, at night. The building features Gothic architecture with tall arched windows and elaborate details.

Marquees & other structures

An outdoor event at dusk under a large white tent with warm lighting, surrounded by brick buildings and trees, guests seated at tables enjoying a social gathering.

Planning a celebration at home? We can help you create the perfect setting by sourcing marquees, stretch tents, tipis, glass conservatories, gazebos, and other outdoor structures to suit your event, space, and budget.

Whether you're hosting a birthday party, anniversary celebration, garden gathering, or special occasion, we'll help find the right solution and trusted suppliers, ensuring your outdoor space is both practical and beautifully presented. As with all our services, we can provide as much or as little support as you need, from simple supplier recommendations to full event coordination.

A large outdoor tent with multiple peaks, illuminated from inside, set up in a grassy area during early evening, decorated with tiki torches along a brick pathway leading to it.
Outdoor wedding reception in a lush green field with a large white tent, guests dressed in formal attire, and scenic countryside landscape in the background.
Nighttime outdoor event under a large transparent tent with guests seated at tables, illuminated by string lights, surrounded by lush green trees with colorful lighting.
A large blue circus tent pitched in a rural area with traditional buildings, tents, and vehicles surrounding it. Green fields and trees stretch out into the distance.
A large white event tent with white curtains, set up on a grassy lawn next to a body of water, with colorful chairs and sofas arranged inside and outside for seating. A house with chimneys and trees are in the background.
A large, modern event tent with glass walls and a black metal frame, set up outdoors on a grassy field, with people inside and a clear blue sky overhead.

Interior Design & Theming

The look and feel of your celebration set the mood for the whole day — it should feel like you. Whether you already have a theme or aren’t sure where to start, we’re here to help bring your ideas to life. We can source décor, furniture, table settings, lighting, flowers and those little finishing touches that make everything feel beautifully put together. From a few friendly styling tips to a full design and installation, we’ll support you as much or as little as you’d like so every detail feels thoughtful and effortlessly elegant.

Indoor event decorated with moon and star themed decor, illuminated sphere centerpieces, and ceiling lights resembling stars, suggesting a space or celestial themed celebration or party.
A long dinner table set for an outdoor celebration, decorated with flowers, candles, and glassware, inside a transparent tent with string lights and surrounded by trees.
A circus-themed event setup with tables decorated in red, with a prominent striped red and yellow circus tent centerpiece, and another similar tent in the background, all inside a dimly-lit venue.
Nightclub with purple and blue lighting, a palm tree silhouette, and a neon sign that reads '007' with people dancing and socializing.
Elegant event space with golden and red umbrellas, plush seating, and floral decor under a starry ceiling.
A contemporary bar setup with a rounded counter, chairs, and artworks. The bar has a green background with bottles displayed on shelves, surrounded by floral arrangements and a metallic sculpture. There are people on the right side, one adjusting something, and a dark ceiling with ceiling lights and a globe reflection.

Flowers

A beautifully decorated table with a large floral arrangement as a centerpiece, surrounded by glassware, plates, and gold-colored votive candles, set for an event in a warmly lit venue.

Flowers are one of the easiest ways to lift the feel of any celebration — adding colour, texture, scent and personality in one go. From hand-tied bouquets and eye-catching centrepieces to lush installations and ceremony blooms, the right flowers transform a space and bring your style to life. Whether you have a clear vision or need a little inspiration, we’ll introduce you to our trusted florists and take care of every floral detail, as much or as little as you’d like.

A close-up of a bouquet of roses and other flowers in pastel colors including pink, cream, and peach.
A floral arrangement featuring white roses, orange orchids, black berries, and greenery, with lit candles in the background.
A table decorated with a large bouquet of red roses, candles, and glassware for a romantic or elegant setting.
Decorative outdoor walkway with lanterns, flowers, and greenery illuminated by colorful lighting.
Table setting with a large colorful floral centerpiece featuring pink, red, and orange flowers in a dark green setting.

Catering & Food Options

Great food leaves a lasting impression, and we’re here to help you find the perfect catering for your celebration. Whether you dream of a formal sit-down dinner, relaxed sharing platters, street-food stalls, food trucks, a classic afternoon tea, indulgent grazing tables or something completely one-of-a-kind, we’ll connect you with trusted caterers and food suppliers who match your style, guest numbers and budget.

We’ll talk through the options, compare the best suppliers and help you choose the right fit so your guests enjoy a delicious, memorable dining experience. Our support is flexible — we can simply recommend a shortlist for you, or take care of the whole process from tasting to final service.

Elegant dessert plates with mousse, rolled cake, and chocolate crumbs on ornate gold and red patterned china.
Elegant tray of appetizers including salmon canapés and glasses of pink cocktail with salted rim garnished with herbs.
A person holding a wooden serving tray with small, square, fried appetizers topped with cream, purple edible flowers, and small green herbs.
Plates of gourmet appetizers with fresh vegetables, sauces, and crispy chips arranged on dark plates.

lighting & production

A large illuminated house with decorative lighting projections on its facade, surrounded by green hedges, with a modern sculpture of three intertwined rings in front, taken at dusk or night.

The right lighting can completely transform a space, creating the perfect atmosphere and bringing your event to life. Whether you're looking for elegant ambient lighting, festoon lights, fairy lights, uplighting, illuminated dance floors, or dramatic lighting to showcase trees, marquees, buildings, and outdoor features, we can help source the ideal solutions to suit your event style and budget.

We'll take the time to understand the mood you'd like to create and recommend lighting options that enhance both your venue and overall guest experience. From subtle lighting that adds warmth and intimacy to striking displays that create a real wow factor, we can provide as much or as little assistance as you need in designing the perfect setting for your celebration.

Colorfully lit trees surrounding a lake at night with a brightly lit marquee tent on the right side.
A decorative chandelier hanging from a ceiling with red lighting, with some greenery partially visible in the foreground.

Entertainment

Smiling man with red hair, glasses, wearing a dark blazer, standing near a glass window with trees outside.

The right entertainment sets the tone and gives your guests something to smile about. Whether you’d like a live band, DJ, solo musicians or singers, magicians, circus acts, dancers or something a little different, we’ll find talented, reliable entertainers to suit your style and budget.

We’ll listen to the kind of atmosphere you want and suggest options that fit your celebration. From gentle background music during drinks to headline acts that keep the party going, we’ll help as much or as little as you’d like in choosing the perfect entertainment.

Two men performing jazz music, one playing saxophone and the other playing trumpet, under colorful stage lighting.
A man in a sparkling black jacket and pink hat smiling and holding a red rose in a nightclub with purple lighting.
A man playing percussion instruments at a lively event. He is wearing sunglasses, a patterned shirt, a headband with a feather, and various accessories, illuminated by colorful stage lights.
A man in a dark suit and white shirt speaking into a microphone, gesturing with his right hand, standing in front of a decorative wooden backdrop with a cream-colored wall and patterned ceiling.

legendary djs

A DJ at a party or event with purple and pink lighting, gesturing with his hands towards the camera, wearing a black shirt, a gold chain, and tattooed arms.
People dancing and socializing on a checkered dance floor under purple and pink lights with a large disco ball overhead.

William Bartholomew dance floors are legendary! For over 35 years we have been providing music at events, parties, balls and weddings throughout the UK and Europe. Using the latest technology, we deliver superb sound quality and effective dance floor lighting. Our small and select team of DJs are talented, professional and well turned out. We can provide small and discreet sound systems for speeches and presentations and larger systems for cabarets, bands and firework displays.

If you are looking for the very best DJs do get in touch.

A large group of people dressed in formal attire at an indoor event with colorful stage lighting and wooden walls.
DJ performing at a nightclub with a crowd dancing in the background.

Phenomenal fireworks & Laser Lighting

Blue laser light show over a lake at night, with reflections on the water surface and trees on both sides.

A spectacular fireworks or laser display is a brilliant way to finish your event with a wow—leaving your guests talking long after the night ends. Whether you fancy classic fireworks, a sleek laser show, or a mix of both, we’ll source experienced, fully licensed professionals to create a safe, stunning display. From cosy gatherings to grand celebrations, we’ll match the right team to your venue, vision and budget — and we’ll support you as much or as little as you like.

Fireworks lighting up the night sky over a snowy landscape with trees and bushes.
Night view of a pathway through illuminated green arches in a garden.
Fireworks display lighting up the night sky with green hues, seen from a snowy landscape with decorated trees and a park bench.

furniture, bars & dance floors

A dark tent decorated with blue lights, featuring a floral arrangement with yellow, pink, and purple flowers on a bar counter where two men are preparing drinks, surrounded by glasses, limes, and bar equipment.

The right furniture and finishing touches make your celebration feel complete — stylish, comfortable and perfectly suited to your theme. Whether you’re dreaming of classic elegance, modern minimalism, rustic charm or something entirely bespoke, we’ll source everything you need: furniture, bars, dance floors, lounge areas and decorative accessories that bring your vision to life. Working with our trusted suppliers, we’ll create a cohesive look that enhances your venue and keeps your guests relaxed. We’re happy to take care of every detail or simply provide the pieces you need — whatever level of support suits you best.

Empty stage with musical instruments and lighting, decorated with green curtains, neon arch accents, and surrounded by chairs and floral arrangements in a dimly lit venue with a disco ball hanging from the ceiling.
Interior of a nightclub or party space with neon lighting, a bar with glowing blue panels, graffiti artwork on the wall, colorful LED signs, and a small stage area with steps and a trash bin.
Outdoor party setup with colorful cushions, ottomans, and potted plants under a tent with star-patterned ceiling.

wedding cakes

The perfect wedding cake is more than a centrepiece — it’s a delicious reflection of you. Whether you’re dreaming of a classic, elegant tier, a bold modern statement, or a completely bespoke creation, we’ll help you find the right cake designer to bring it to life. We work with trusted bakers who make cakes that look stunning and taste even better, and we’ll offer as much or as little support as you’d like throughout the process.

A four-tiered wedding cake decorated with edible flowers and greenery, placed on a silver cake stand on a round table with a white tablecloth.
Three-tiered white wedding cake decorated with pastel pink, white, and cream roses, placed on a table with floral arrangements in the foreground.
Multi-layered naked cake decorated with fresh flowers, berries, and small animal-shaped cookies, placed on a wooden slab with additional flowers and berries around it.

invitations, menus & placings

A table setting with a clear decorative plate, several forks and knives arranged symmetrically, a glass with a pattern, and a printed menu placed on the plate. The tablecloth is pink, and the overall decor is elegant and festive.

Beautiful stationery is often the very first glimpse your guests get of your celebration — and it sets the tone long before the day arrives. From elegant save‑the‑dates and invitations to thoughtfully designed order of service booklets, menus, table plans and handwritten place cards, every little detail helps create a cohesive, memorable experience.

We’ll connect you with talented stationers and calligraphers who can bring your vision to life, whether you want a fully bespoke suite or just a few personalised touches. We’ll support you as much or as little as you like — from the first invitation through to the final finishing touches on the day — so your stationery feels effortless and entirely yours.

Arrangement of small, colorful flowers with handwritten style table cards on wooden sticks, placed in a wooden planter box.
A wedding celebration table decorated with a large floral centerpiece featuring pink, white, and green flowers, multiple wine glasses, and a wedding program card indicating the celebration of Jill's 60th birthday on May 12, 2023.
A drink menu with illustrations of a Mojito, Espresso Martini, and Margarita, listing their ingredients, placed on a table with ice buckets and cans in the background.

Plus ……..

All the other essentials! Portaloos; Heating; Air Conditioning; Generators; and Trackways

A small, rustic cabin with metal siding and wooden doors in a green outdoor setting. The cabin has two small metal staircases leading to open doors, with string lights hanging above. The background features trees and grass.